Privacy Policy and the Information You Provide

Introduction: hkklaw is the trading name of HKKLAW LIMITED, a Company registered in England and Wales (registered under company number 11999713). HKKLAW Limited is regulated by the SRA with registration number 659270

At HKKLAW LIMITED, trading as hkklaw, we value your privacy and are dedicated to protecting your personal data. This policy outlines our practices regarding information collection and usage on our website. Clients should also refer to our general terms and conditions for additional details on confidentiality and data processing.

Third-Party Links Our privacy policy does not extend to third-party websites linked to ours. We encourage you to review the privacy statements of any external sites.

Purpose of this Privacy Policy This policy informs you about how hkklaw collects and processes your personal data through your use of our website.

Controller HKKLAW Limited, ICO registration number ZA555534, is the data controller. Our Data Protection Officer, Ms. Hardeep Kular, can be contacted at hkk@hkklaw.com for any privacy-related inquiries.

hkklaw is the controller and responsible for your personal data (collectively referred to as “hkklaw”, “we”, “us”, or “our” in this privacy notice.

Data Collection We collect personal data only when you voluntarily provide it, such as through our ‘Contact Us’ form or direct emails. We also gather non-personal data like browser type and operating system through automated technologies for analytical purposes.

Use of Data We use your data in compliance with legal standards, primarily for legitimate business interests. These include analysing and improving our services, direct marketing, and ensuring network security. We do not rely on consent for processing, except for third-party marketing communications. In particular:

Clients

• Initial Data Collection: When you approach us for legal services, we collect basic personal details like your name, address, email, and phone number. For legal and regulatory compliance, we might require additional identification documents, such as a passport.
• During Legal Services: As we provide legal advice, we may gather more information about you and any relevant third parties. This could include sensitive personal data (such as health, ethnic origin, religious beliefs, and trade union membership), depending on your case.
• Client Due Diligence: We might access publicly available sources for further client verification.
• Marketing Communications: If you are a client or considering becoming one, we may add your details to our marketing database for updates about our services. You can opt-out at any time.

Marketing to Non-Clients

• Consent-Based Communication: For non-clients, we send marketing emails only with your explicit consent. If you agree, we will add your name and email to our marketing database.
• Opting Out: You can unsubscribe from our emails through the provided link or contact us directly to change your preferences or details.
Website Visitors

• Information Submission: If you fill out a form or apply for a vacancy on our website, we collect the information you provide, which may include personal and sensitive data.
Usage Data: Our website’s use of cookies and how we handle this data is outlined in this policy.
• Website Host: A third-party service hosts our website, processing visitor IP addresses to maintain security and performance.

Social Media Interactions

Direct Communications: Messages sent to us via social media are kept confidential within hkklaw. We won’t share these messages externally without your explicit consent.

Storage of Data All information you provide to us for our use is stored on our secure servers which are located within the UK. We hold data electronically in our secure document management system and on our on-site file servers. Network infrastructure is protected using firewalls and anti-malware software. We also have off-site back-up servers in secure locations.

How long we keep your personal information for If we collect your personal data, the length of time for which we retain it, is determined by a number of factors including the type of data, the purpose for which we use that data and our regulatory and legal obligations attached to the use of your personal data. We do not retain personal data in an identifiable format for longer than is necessary.

Disclosure of Personal Data Your data may be shared with necessary external parties, such as IT service providers, professional advisers, and legal authorities, in accordance with our processing purposes. We ensure these third parties respect your data’s security and comply with the law.

Cookie Policy Our website uses cookies, mainly for analytical purposes through Google Analytics. You can manage cookie preferences via browser settings or specific opt-out tools.

Use of Cookies The hkklaw website, like many others, employs cookies—small text files consisting of letters and numbers. These cookies are designed to collect limited information about our users’ interactions with the site. This data is stored in the cookie file of your browser on your computer’s hard drive.

Purpose and Analytics

• Google Analytics: We use Google Analytics cookies to gather data about user engagement. This includes tracking the number of visitors, understanding how users navigate our site, and identifying the most accessed resources. This information is vital for us to create new content and enhance the website’s functionality. Importantly, these cookies do not allow us to identify individual users. For more details about Google Analytics, visit Google’s information page.
• Opt-Out Option: If you prefer not to have data collected via Google Analytics, you can install the Google Analytics Opt-Out Browser Add-On. This tool enables you to prevent the Analytics cookies from collecting data on your visits to all websites.
For general information about cookies please visit www.allaboutcookies.org

Your Rights You have the right to unsubscribe from our communications at any time and can request access to your personal data as per the Data Protection Act 2018 and ask us to correct any information we hold about you which is incorrect. We encourage you to keep your data up-to-date and contact us for any privacy concerns.

Changes to the Privacy Policy This policy is subject to periodic updates. We advise you to review it regularly.

Complaints Procedure If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact Hardeep Kular at hkk@hkklaw.com. You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues.

Professional Indemnity Insurance We maintain compulsory professional indemnity insurance of £3,000,000, covering all our practices in England.

Modifications to the Website We reserve the right to modify or discontinue any aspect of our website or its services.

Governing Law and Jurisdiction This website and its legal notice are governed by English Law, subject to the jurisdiction of England and Wales.